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Accounts Payable Specialist

Website People Freight

Job Summary

As an Accounts Payable Specialist, you will play a crucial role in managing and processing all incoming invoices and payments related to our freight forwarding services. Your responsibilities will include verifying and reconciling invoices, maintaining accurate financial records, and ensuring timely payment to our vendors and service providers. Your work will contribute to the smooth operation of our financial processes and help maintain strong relationships with our partners.

Key Responsibilities

  • Invoice Processing: Receive and review invoices for accuracy, completeness, and compliance with company policies and procedures.
  • Vendor Relations: Interact with vendors and service providers to resolve invoice discrepancies, answer inquiries, and maintain positive vendor relationships.
  • Data Entry: Accurately enter invoice and payment data into the accounting system and maintain organized electronic and physical records.
  • Expense Reconciliation: Reconcile accounts payable transactions, ensuring all expenses are properly categorized and accounted for.
  • Payment Processing: Prepare and process payment batches, including checks, ACH transfers, and wire transfers, while adhering to payment terms and deadlines.
  • Statement Reconciliation: Regularly reconcile vendor statements and resolve discrepancies to ensure accurate accounts payable records.
  • Compliance: Ensure compliance with tax regulations and internal financial controls related to accounts payable processes.
  • Reporting: Generate accounts payable reports, analyze data, and provide insights to the finance team for decision-making purposes.
  • Month-end Close: Assist in month-end and year-end closing activities, including accruals and reconciliation.
  • Process Improvement: Identify opportunities for process improvements and efficiencies within the accounts payable function.


  • Bachelor’s degree in Accounting, Finance, or related field preferred.
  • 2+ years of accounts payable experience, preferably in the logistics or freight forwarding industry.
  • Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
  • Strong attention to detail and accuracy in data entry and record-keeping.
  • Excellent communication skills to interact with vendors and internal stakeholders.
  • Knowledge of tax regulations and financial compliance.
  • Ability to work independently and meet tight deadlines.
  • Problem-solving skills and a proactive attitude.


  • Competitive salary and performance-based bonuses.
  • Health, dental, and vision insurance.
  • Retirement savings plan with company matching.
  • Opportunities for professional development and growth within the company.
  • Collaborative and supportive work environment.

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