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Ocean Export Coordinator

Website People Freight

Job Description: Our client is seeking a highly motivated and detail-oriented Ocean Export Coordinator to join their dynamic team. The Ocean Export Coordinator will play a crucial role in facilitating the smooth and efficient export of goods via ocean transportation. This position requires strong organizational skills, excellent communication, and a deep understanding of international shipping regulations and procedures.

Key Responsibilities: Export Documentation: Prepare, review, and process all necessary export documentation, including bills of lading, commercial invoices, certificates of origin, and other required paperwork to ensure compliance with international regulations and customs requirements.

Booking and Coordination: Coordinate bookings with ocean carriers, negotiate rates, and monitor shipments from origin to destination. Ensure timely and cost-effective movement of goods.

Customer Communication: Serve as the primary point of contact for customers, providing them with shipment updates, resolving any issues or discrepancies, and addressing inquiries in a professional and timely manner.

Customs Compliance: Ensure that all shipments adhere to customs regulations and requirements, including tariff classifications, valuation, and duty calculations. Work closely with customs brokers to facilitate customs clearance.

Compliance with Regulations: Stay up-to-date with international trade regulations, export control laws, and sanctions programs, ensuring full compliance and reporting where necessary.

Cargo Tracking: Monitor and track shipments in transit, and proactively address any delays or disruptions, keeping all stakeholders informed of shipment status.

Documentation Filing: Maintain organized and accurate records of all export-related documentation, ensuring easy access and retrieval as needed.

Cost Control: Monitor and control transportation costs, identifying opportunities for cost savings and efficiencies in the export process.

Quality Assurance: Verify that shipments meet quality standards and are packed and labeled correctly for international transport.

Problem Resolution: Troubleshoot and resolve any issues related to shipments, customs clearance, or documentation errors promptly and effectively.

Qualifications: 5+ years experience in ocean export coordination or a similar role within the logistics or freight forwarding industry. Proficient knowledge of international trade regulations and customs compliance. Strong organizational skills with attention to detail. Excellent communication and negotiation skills. Ability to work effectively in a fast-paced and deadline-driven environment. Proficiency in relevant software and technology tools (e.g., Microsoft Office, logistics software). Problem-solving skills and a proactive approach to handling challenges. Multilingual skills may be advantageous. Familiarity with specific industry tools and platforms (e.g., Ocean Freight Management Systems) is a plus.

Benefits: Competitive salary. Health, dental, and retirement benefits. Opportunity for professional growth and development. Collaborative and inclusive work environment.

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